Camp Management for Groups, Cabin Assignments & Friends

Camper groups help camps organize campers registered for the same event into groups for lodging, rotations, and more. Within groups, iCampPro’s helpful friends feature keeps friends together by default while assisting camps with recruiting more campers—faster and easier than ever before! 

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Organize More Fun with Less Stress!

We believe in giving your camp staff tools to stay organized without the headache. Our Camper Groups feature is flexible, intuitive, and easy to use. Create multiple types of groups for each event to stay organized, such as cabins or lodging spaces, teams, or rotation groups! 

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Name Camper Groups

When setting up camps, decide what type of camper groups are needed. Enter a name to describe each type of group, such as “cabins”, “teams”, or “pods.” Then set up the number of groups needed. Add rules about each group’s size, age, or gender restrictions.

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Drag & Drop Campers

Once campers have registered, it’s time to get organized! From the camper groups tool, simply drag camper names into the group they should be a part of. If the Friend Groups tool is enabled, friends will be placed into the same camper group by default. 

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Save Time & Effort

iCampPro can notify you of any conflicts that may occur as you make group assignments. If you also use iCampPro’s staffing tools, you can conveniently assign staff to cabins or groups too, reducing the time it takes to manage campers efficiently. 

Make Informed Decisions with Custom Camper Tags

Camper profile tags enable teams to track notable items related to campers at a glance. Profile tags show next to camper names in some areas of the software and reports. 

 

If campers have a special condition for teams to be aware of, such as sleepwalking or a severe allergy or medical condition, this is a great way to bring visibility to it! Use a designated combination of colors and letters to create unique tags. 


Tags are managed within an event's camper profiles view. They are also visible in the camper groups assignment tool and the camper profile tag report. This feature can help teams make informed decisions, such as which campers are safe to room together or which cabins may need to avoid allergy triggers. 

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Camp Groups & Friend Management Tools

Assigned camper groups are also visible to staff in the household’s registration information, making it easy for registration and customer service teams to pass on details when camp families have questions. A special view under the event as well as a built-in camper groups event report display group assignments and profile tags.

Viewing Camper Groups

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Bringing a friend to camp can help reduce a camper’s anxiety. For camps  using our friend groups feature, the friend groups are primarily managed by camp families online. However, staff can make changes to friend groups under the household’s registration records as needed. Friend groups are also seen in the Camper Groups tool and report.

Managing Friend Groups

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Exploring Friend Group Management

The first question at the start of every school year is “What did you do over the summer?”. Your camp experience will be a part of those discussions. As campers describe the fun they had to their friends and classmates, campers can encourage them to take action! iCampPro makes it easy for a camper’s parent or guardian to invite a friend or a classmate to join their child’s next camp adventure. Let’s explore how it works!

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Activate Friend Groups

If your camp has enabled friend groups, the family will need to register for camp first. Once registered, they can click on the Friend Groups icon and start a new group using the “Invite a Friend” option. Send an invite with the friend’s name to their guardian’s email address! Afterward, a private invite link is also available to copy & share. 

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Add Siblings as Friends

Campers can bring along a sibling that they would like to share the camp experience with as a part of their friend group! Families would simply send themselves an invite. After following the link in the email, select a sibling or household member to add to the friend group—whether or not they’ve already been registered.

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Accepting Invites

The link sent in the invitation email connects the recipient to register for the same camp as the person inviting them. Whether or not the person receiving the invite already has an account with the camp, they will be walked through steps to complete registration or select an existing one for that camp to confirm their invitation.

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View & Manage Friends

After invites have been sent out, camp families can check back in using the Friend Groups area of the Registration Portal to see who has also registered and accepted their invites. The household can also cancel invites to specific friends or leave the group. They can access private invitation links for outstanding invites and more.

Enhance Camp Experiences with Friendship

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The Friend Group feature harnesses the power of word-of-mouth marketing to fill camp spots with referrals from existing camp families. This helps camps find new campers faster and easier than ever before! 


But this feature isn’t just about bringing in new connections—it’s also perfect for reuniting friends from past camp adventures, creating a more comfortable and enjoyable experience for everyone. 


Even camp staff are bound to love this feature that makes it easy to keep friend groups linked together throughout their camp experience. 


It’s fun, easy, and helps campers build lasting memories! ï»¿

Better Camp Friend Management

Key Takeaways About Camper Groups & Friend Groups

  • Keep campers organized with camper groups to sort campers into cabins or lodging, rotation groups, teams and more!
     
  • Organize campers with fewer hassles using rules based on group size, age, gender, and grade differences.
     
  • Manage groups your way with tools to customize what groups are called, attaching multiple group types to camps, and running reports to facilitate group activities. 
     
  • Promote camp and recruit campers quickly using friend groups to encourage campers to invite friends or family members along for a shared camp experience! 
     
  • Encourage camper friendships by keeping camp friends together when assigning groups. 
     
  • Put friend tracking in the hands of camp families with convenient invites and group controls, all managed from the Registration Portal.  
Key Takeaways graphic
Key Takeaways graphic

Answering FAQs About Camper Groups & Friend Groups

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  • Is there an added fee for the camper groups or camp friend features?

    No, there is no added fee to access these features. They are included in the standard software fees. Learn more about our pricing here. 

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  • Can I set up more than one type of Camper Group?

    Definitely! Our team understands that there are a lot of reasons you may wish to group campers together for activities, lodging and more. You can choose which camps have camper groups enabled, and each camp can have one or more camper groups types attached to help fulfill your camp’s organizational needs.

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  • Can staff members override friend group invites?

    Yes, your staff can manage friend groups on behalf of clients as needed. Additionally, in the event that your team has had issues with certain camper pairings before, we have tools in place for camp staff to note and discreetly manage conflicting campers. If conflicting campers are placed in the same friend group, this is brought to staff’s attention when establishing camper groups or reviewing policy exceptions for the camp.

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  • Are there any financial incentives connected to friend groups?

    At this time, there is no discount or incentive associated with households that utilize friend groups. 

Ready to get started?

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