Group Camp Reservations – Serving Churches & Youth Programs 

September 30, 2025

Every camp has a purpose—whether it’s teaching skills, encouraging growth, or simply having fun outdoors. Organizers design camp experiences to keep attendees active, learning, and engaged. 

To make those goals come alive, camps create experiences that go beyond the individual experience. The best camp memories come from sharing those experiences with others. 

Did you know?  Learning as a part of a group can be enhanced because it activates more areas of the brain which facilitate things like social interaction, discussion or debate, and empathy when considering another's point of view. 

In other words, you can multiply growth, learning, entertainment, and immersion when campers connect over activities, learning, and applying new skills.   

There are several ways for camps to benefit from group learning. Most camps are familiar with friend and buddy systems designed to make campers feel more comfortable and included. Cabin groups or activity groups can also help campers navigate the camp experience more closely. 

However, camp events designed to serve one or more groups at a time can also be a perfect opportunity to help your camp expand and provide meaningful experiences. 

Offering camp experiences to different groups based in and around your community can be vital to successful camp operations. When a church youth group, athletic team, or an after-school youth program is searching for their next fun adventure, your camp could be the answer! 

If your camp does not offer group event reservations, you might be missing a great way to fill events. This can help you grow revenue and build long-term community partnerships.

Now, iCampPro has the tools to help you succeed in serving those groups and forging stronger partnerships with your community! 
Click here to skip to details about our group reservation features.

How Traditional Camp Programming Serves Group-Style Events

The takeaways that church groups and youth programs want when booking a group experience are: 

• Trust and team-building experiences in a safe, fun environment. 
• All-inclusive activities that encourage social, emotional, and physical growth. 
• Affordable up-front pricing for their number of attendees. 
• Easy tools and processes to facilitate the event, from reservation and billing to member registration. 

Chances are that your camp already offers traditional camp programs with these core elements. With the capacity to welcome groups—and the right software to simplify the booking process—you can position your camp as the go-to choice. 

The result: hassle-free, meaningful experiences for both group leaders and their members. 

Jump forward to learn about the booking process for these groups with iCampPro! 

Operating Advantages of Group Event Reservations

Group reservations don’t just fill seats quickly—they create unique advantages that strengthen your operations and chances at long-term success. From stabilizing revenue to boosting visibility, here’s how offering group event reservations can benefit your camp. 

1. Secure Steady Enrollment & Predictable Cash Flow

With group bookings, customers reserve multiple spots at once. Instead of relying solely only on the actions of individual campers to register, your camp can secure dozens of enrollments in a single reservation. Large groups may even fill an entire event, giving you more predictable enrollment and revenue. 

2. Build Stronger Community Partnerships

Serving groups means potentially serving entire organizations—not just individuals. A great experience can create strong business relationships. This can lead to partnerships, repeat visits, and referrals to similar groups in their network.

3. Creates Efficient Programming & Staffing

When you know group sizes and information about their preferences well in advance, you can prepare your team. Plan activities, meals, and staff schedules with greater accuracy. By aligning goals with group leaders, your team can deliver a seamless, well-organized experience for everyone.

4. Expand Your Camp's Reach & Visibility

Every group that has a memorable time at your camp becomes part of your marketing engine. Groups might pass along recommendations to other groups. Meanwhile, attendees or campers return to their friends, schools, and neighborhoods excited to share stories about their experience. All of this helps your camp generate fresh interest and future registrations. 

• Offer a range of group events. Day trips, weekend retreats, and week-long sessions give organizations flexibility to choose what fits their needs. 
• Provide group discounts. Make attending as a group more affordable and appealing by offering cost savings. 
• Customize the experience. Work with groups to tweak team-building activities, workshops, or other special touches aligned with their goals for the event. 
• Simplify booking. Use user-friendly camp management software to streamline group reservations, attendee registration, payments, and forms for large groups.
  

Our group reservation features make it easy for camp directors to extend traditional camp experiences to churches, youth programs, athletic clubs, schools, and other organizations.  

Organization Portal - Group Event Booking Process

Schedule group-style camp events and make them available for effortless online reservation through the Organization Portal. Groups can manage their account, book multiple reservations, and handle everything in one place. 

Each group receives a private reservation link to share with anyone registering to be a part of their reservation. This makes it easy to spread the word and keep registration organized. 

Group leaders can view billing details, track registrations, and monitor progress, while your camp automatically collects the forms and information you need. 



Example: A church youth group leader books a camp reservation online. Then they share a link to encourage their 40 youth group families and 8 chaperones to register under their reservation. Everyone registers online, saving time for the leader—and your camp. 

Built-In Group Management Tools for Camps

• Custom attendee types, ratios & pricing: Define the pricing and types of attendees required for a group reservation (such as 5 campers to one chaperone). 
• Payment and billing flexibility: Manage non-refundable fees, discounts, statements, payments and more from one easy system. 
• Easy rescheduling: Switch group reservations to different event dates within the same series without losing group or attendee details. 
• Waitlist management: Allow groups to request extra spots on a waitlist. If another group changes their reservation, cancels, or changes dates, you can offer the spots to other groups waiting

Maximize Capacity with Individual Attendees & Group Booking

To make it easier to reach capacity for every event, allow both groups and individuals to register! 

• Flexible pricing: You manage fees for group attendees and individual registrations separately, allowing you to provide incentives. 
• Convenient registration: Individuals register through the standard Registration Portal, right alongside single-attendee events. 

Camps that embrace group reservations don’t just boost revenue—they also build stronger connections within their communities. By creating tailored experiences for church groups, clubs, and youth programs, your camp becomes more than a place to visit. It becomes part of a lasting tradition. 

With iCampPro, everything you need is in one platform: reservations, registrations, payments, and communication tools. That means less time managing logistics and more time focusing on creating meaningful, unforgettable experiences for your campers. 

We’d love to show you how iCampPro can help expand your camp’s reach and simplify your group event coordination. Book a free demo today and see how easy it can be! 

About the Author

Her love for camp life started young, spending summers at overnight and 4-H day camps where she discovered a lifelong appreciation for creativity, exploration, and community. Today, Brittany brings that same energy to iCampPro, crafting thoughtful, engaging content that speaks to the heart of camp professionals and empowers them to do what they do best.