Flexible Camp Software Pricing Without the Guesswork

Our pricing is designed to fit your camp operations. Choose the right plan and calculate your estimated costs upfront based on the features you need, registration volume, payment processing, and onboarding preferences.

Monthly Billing
Annual Billing Save 10%

Trailblazer

$199 /USD

Small, DIY-minded camps that need basic centralized tools.

Green mountain logo with white star flag on peak

Summit

$499 /USD

For established camps running full-scale operations.

Peak

$999 /USD

For camps that need a team, not just software.

Estimate the Cost to Switch to iCampPro

We understand cost is an important part of the purchase decision. We designed our pricing to balance flexibility with affordability. Use the calculator below to estimate your subscription and registration costs.


All fees are presented in USD. Applicable taxes may apply.  

We understand cost is an important part of the purchase decision. We designed our pricing to balance flexibility with affordability. Use the calculator below to estimate your subscription and registration costs.


All fees are presented in USD.
Applicable taxes may apply.  

Part 1 - Monthly Software Subscription Plan:

Select the plan that matches your operational needs from the dropdown.

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Part 2 - Number of Annual Camper Registrations:

Enter the number of individual camper registrations you process each year.

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Have Questions About Your Total?

Below, we break down our pricing model further, so you can choose the right fit for your camp operations and understand what you're paying for. 

Ready to See iCampPro in Action?

Here's How Our Flexible Software Pricing Works

Our multi-part pricing model is broken down into pieces that can adjust to your camp’s size and operational needs. This flexibility helps camps get the best value for their budget.

Green arrow Processing Fees
Green arrow labeled “2 Registration Fees” with a white group icon.

PART 1

Pick a Subscription Plan That Fits Your Camp Operations

Each plan includes the core tools camps need to manage registrations, payments, communications, and daily operations. Each plan upgrade includes additional features and support your team can leverage as your camp management needs grow.


Compare the summaries below and choose the plan that matches your camp operations. 

Event Types
Individual Event Registration
+ Registration Portal
Group Event Reservations
+ Organization Portal
Household Event Registration
Camp Operations Features
Secure User Management with
Custom Roles & Abilities
Household Management
Integrated Payment Processing
Camp Form Management
Camper Groups, Cabins &
Friend Groups
Financial Tools
Dashboards & Reporting
Health Management
Email & *SMS Communications
*Optional SMS tool requires paid credits at $0.03 USD each
Check-In & Attendance Tracking
Onsite Camp Retail
Seasonal Camp Staffing
Extended Support
& Data Management
Data Import
API Access
Dedicated Account Manager
Trailblazer
Pathfinder
Summit
*Includes 1,000 SMS credits/mo
Peak
*Includes 2,000 SMS credits/mo
Green star above a stylized green road or ribbon shape on a white background

Trailblazer

Event Types

  • Individual Event Registration + Registration Portal
  • Group Event Reservations + Organization Portal
  • Household Event Registration

Camp Operation Features

  • Secure User Management with Custom Roles & Abilities
  • Household Management
  • Integrated Payment Processing
  • Camp Form Management
  • Camper Groups, Cabins & Friend Groups
  • Financial Tools
  • Dashboards & Reporting
  • Health Management
  • Email & *SMS Communications *Optional SMS tool requires paid credits at $0.03 USD each
  • Check-In & Attendance Tracking
  • Onsite Camp Retail
  • Seasonal Camp Staffing

Extended Support & Data Management

  • Data Import
  • API Access
  • Dedicated Account Manager
Orange flag on a pole with a white star and green pennant, above a stylized mountain peak

Summit

Event Types

  • Individual Event Registration + Registration Portal
  • Group Event Reservations + Organization Portal
  • Household Event Registration

Camp Operation Features

  • Secure User Management with Custom Roles & Abilities
  • Household Management
  • Integrated Payment Processing
  • Camp Form Management
  • Camper Groups, Cabins & Friend Groups
  • Financial Tools
  • Dashboards & Reporting
  • Health Management
  • Email & *SMS Communications *Optional SMS tool requires paid credits at $0.03 USD each
    Includes 1,000 SMS credits/mo
  • Check-In & Attendance Tracking
  • Onsite Camp Retail
  • Seasonal Camp Staffing

Extended Support & Data Management

  • Data Import
  • API Access
  • Dedicated Account Manager
Green star above a stylized green triangular logo on a white background

Peak

Event Types

  • Individual Event Registration + Registration Portal
  • Group Event Reservations + Organization Portal
  • Household Event Registration

Camp Operation Features

  • Secure User Management with Custom Roles & Abilities
  • Household Management
  • Integrated Payment Processing
  • Camp Form Management
  • Camper Groups, Cabins & Friend Groups
  • Financial Tools
  • Dashboards & Reporting
  • Health Management
  • Email & *SMS Communications *Optional SMS tool requires paid credits at $0.03 USD each
    Includes 2,000 SMS credits/mo
  • Check-In & Attendance Tracking
  • Onsite Camp Retail
  • Seasonal Camp Staffing

Extended Support & Data Management

  • Data Import
  • API Access
  • Dedicated Account Manager

PART 2

Understand Our Camper Registration Fees

Growing pains can be expensive. We’re here to cut you some slack! Our registration fees decrease per registration as your volume grows, allowing you to make room in your budget for what matters. The discounts are built in.  

Number of Camper Registrations

Estimated Cost Per Registration

Up to 500 ..................................................................................................................... $4.50 USD*

501 to 2,000 ............................................................................................................... $3.50 USD*

2,001 to 5,000 ........................................................................................................... $3.00 USD*

5,001 to 10,000 ......................................................................................................... $2.50 USD*

10,001 + ....................................................................................................................... $2.00 USD*

*All fees are presented in USD. Applicable taxes may apply. 

Number of Camp Registrations

Estimated Cost Per Registration

Up to 500

$4.50 USD

501 to 2,000

$3.50 USD

2,001 to 5,000

$3.00 USD

5,001 to 10,000

$2.50 USD

10,001 +

$2.00 USD

Interested in Saving Even More? Talk to a rep about committing to a total number of registrations per year to lock in additional savings!

Secure Integrated Payment Processing Fees

To use iCampPro, you must sign up as a merchant with our in-house Level 1 PCI-compliant payments team. Fees are calculated in USD in real time and deducted from bank transfers before funds reach your account. Payment collection is built directly into your software, giving the families, groups, and campers you serve a seamless, professional checkout experience.

Detailed Processing Rates

Please note that all fees for payment processing are presented in USD below. 

Card Processing Rates

• Payment Gateway Fee: $10 USD/month

• Mastercard/Visa/Discover: 2.9% + $0.50 USD per transaction

• AMEX: 3.5% + $0.50 USD per transaction

• Chargeback Fee: $25 USD per chargeback

• CC Voice Authorization Fee: $1 USD per voice authorization

• Foreign CC Handling Fee: 1% per foreign transaction

eCheck & ACH Payments (if applicable)

• Additional Payment Gateway Fee: $10 USD/month

• Processing Fee: 1% + $0.50 USD per transaction

• Return Fee: $5 USD per return

• ACH Rejection Fee: $5 USD per rejection

Volume Discounts Available

High-volume camps may qualify for reduced processing rates! Contact our sales and onboarding team to determine your eligibility based on your transaction volume.

Choose Your Onboarding Experience

Your onboarding experience is a one-time cost when your team first adopts iCampPro. It helps cover import tasks and initial training sessions on how to implement the software.

*All fees are presented in USD. Applicable taxes may apply. 

Essential

DIY IMPLEMENTATION

Free

Includes:

  • Access to Setup Documentation
  • Interactive Tutorials
  • Email Support with Questions
  • Knowledgebase Access
  • Facebook Community Forum to Connect with Other Users

Premium Service

VIP TREATMENT

Starting at:

$3,000 USD

Includes Professional, plus:

  • Dedicated Onboarding Team
  • White-glove Data Migration
  • Comprehensive Staff Training Program
  • Change Management Support
  • On-site Training Options
Green tent icon with a white star flag on a white background

Trailblazer

Green tent icon with a white star flag on a white background

Pathfinder

Green tent icon with a white star flag on a white background

Summit

Green tent icon with a white star flag on a white background

Peak

Not Sure Which Plan Fits? We've Got You.

Answer three quick questions to find the best-fit onboarding option for your camp.

🎯
Pathfinder
$299/month · Most Popular

Why this is your best fit:

  • Perfect for camps your size
  • Includes the team coordination you need
  • Handles your migration complexity
View Pathfinder Details Talk to Sales
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Ready to Talk It Out?

Our team is happy to discuss the specifics of switching to iCampPro, our pricing model, or to set up a demo to help you review essential features before you make important decisions.

Smiling furry character wearing headphones

Ready to Talk It Out?

Our team is happy to discuss the specifics of switching to iCampPro, our pricing model, or to set up a demo to help you review essential features before you make important decisions.

codee wearing headset support icamppro

Answering Common FAQs About iCampPro's Pricing 

  • What Costs Should I Consider When Budgeting for iCampPro?

    Your total investment to switch to iCampPro will include a monthly subscription plan, per-registration fees based on camper volume, integrated payment processing fees, optional SMS credits, and a one-time onboarding experience fee.  


    The calculator on this page covers recurring costs for one year (excluding optional SMS and onboarding), so that your team can understand and estimate your cost with clarity. 

  • Why Does iCampPro Use a Multi-Part Pricing Model for Its Services?

    We've found that this pricing helps us remain flexible to each camp's needs—providing the most value based on desired experience, features, and the size of their operations.

  • Does iCampPro Offer Any Discounts?

    Yes. Most savings are already built into our pricing model. Depending on your plan and preferences, you may be able to save with:


    •An Essential DIY Onboarding Experience (free) using available learning resources to get started.


    •Pay your subscription plan annually for approximately 10% off.


    • Automatically tiered registration fees decrease cost with higher volume. Ask about committing to a volume for deeper discounts.


    • Reach out to see if you qualify for high-volume payment processing rates.


  • Can I Switch Plans for My Camp as It Grows?

    Absolutely! While we work on a 12-month contract model to allow us to provide annual commitment discounts, camps can contact us to upgrade at any time. Changes take effect on your next billing cycle. Our team will help you transition smoothly and ensure you're on the best plan for your needs. 

  • Are There Additional Fees for Texting (SMS)?

    Yes. SMS is an optional feature with usage-based fees:


    • You’ll be issued a dedicated number for outgoing messages.


    • SMS Credit Costs: SMS credits cost $0.03 USD each and are billed monthly in arrears based on usage.


    • SMS Credit Usage: One SMS credit covers up to 160 characters sent to one recipient. Longer messages will use additional credits.

  • Do Existing Customers on Previous Pricing Plans Need to Pick a Plan Now?

    No. We implemented this pricing model in early 2026. Customers who signed contracts and began onboarding before that cutoff are grandfathered in and will retain their contracted pricing at this time.  


    Of course, you can opt into our new pricing model if you feel it's more advantageous for your camp. Our team can help you evaluate.