Gain Insights with Camp Management Reporting & Dashboards

Back decisions about your camp operations with granular data, based on information from a whole season, a series of camps, or specific camps. Access built-in reports about registrations, forms, payments, health visits, camp store inventory, and more. Camp dashboards for registrations and billing help keep teams on track. 

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A laptop computer with a table on the screen.

Access Critical Camp Insights at Three Levels

Your data should be as flexible as your planning process. Not all your questions are about an entire season or a specific camp. iCampPro offers dozens of built-in reports to support your camp's success. In a fast-paced environment where decisions need to be data-driven, having the ability to quickly analyze trends and uncover answers is essential. Whether it's prepping staff for check-in, reviewing registration numbers, or following up with families on missed steps or payments in the weeks leading up to camp, these tools empower managers and admins to make informed decisions that optimize operations and improve the overall camp experience. 

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Camp Season Reports

Views for Seasons allow you see a quick breakdown of camps within each series and their registration and waitlist numbers. For more detail on Camp Seasons, we've got built-in reports that are designed to help camps look for information about expected event income, discounts given, payments received, registration and waitlist statuses, optional purchases, contact information, etc. 

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Camp Series Reports

A Series is used to group similar camps within a Season. You’ll find similar report options with Series-level totals. Plus, more operations-based reports are included to address insights related to camp codes redeemed for reserved spots and special camper scenarios or policy exceptions. In short, reviewing camp data by series can help you identify trends for more specific groups of campers. 

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Camp Event Reports

The most detailed data can be found by running reports under the camp Event, where you can gather information about daily camp tasks. Reports here include lists of camper/cabin groups, options to run check-in and check-out reports to assist with camper drop-off and pickup, print out camper profiles and contacts, review important health or form information, access waitlist reports, and more. 

Add & Customize Widgets on Your Camp Dashboard

iCampPro’s Dashboard lets camps add widgets to easily track registrations and staffing efforts. These widgets make it simpler for camp teams to hire the right team members, fill camps, and manage waitlists. 


Registration Widgets


  • Detailed Registration Charts:
    View daily registrations, cancellations, and waitlist numbers by camp season, with options to break numbers down into series and camps to see how registration is progressing. 

  • Event Registration Overview:
    See a yearly registration total, with counts for the current date’s created registrations, cancellations, and waitlists to help keep track of goals. 


Staff Widgets


Quickly check your camp’s hiring progress with widgets for remaining openings, interviews, hires, roster updates, and retention between seasons. This helps your team focus on tasks and roles that need attention.

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Actionable Camp Data & Insights

Camp Store Reports to Track POS Inventory, Sales, & Balances

Camp stores are a valuable tool for boosting camp loyalty through branded merchandise. Onsite retail features include reports that are geared toward keeping track of inventory and sales through onsite terminals or checkouts. Built-in Z reports, purchase reports, expensed item reports, camper balance reports, and more will keep your camp store on the right track.

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Camper health is an area of camp operations that relies heavily on organized data and reports to prep camp team members with vital info. From printing reports on individual campers to tracking the number and types of injuries or illnesses happening at camp—iCampPro has your team covered. Search and report on specific campers or across camps for health-related insights. 

Camp Health Reports for Medications, Illnesses & Injuries

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Metrics & Reports for Data-Driven Decisions About Camp

Our camp management software is packed with tools designed to empower your team! Across the platform, you’ll find handy overviews, actionable metrics, and insightful reports that simplify daily tasks and keep your goals on track. Here’s a quick peek at a few key features you might not have explored yet! 

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Staff Roster Overview

When hiring seasonal camp staff, the tasks involved can feel a little overwhelming. That’s why we’ve baked key metrics and indicators into the hiring stages of our staffing tools to keep teams and applicants moving forward. We’ve also provided a roster overview to report on overall progress toward seasonal staffing goals. 

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Camp Registrations Overview

Each camp comes with its own overview screen that lets staff view registration and waitlist metrics, download a report of items that require follow-up, print a record of policy exceptions, and even export key camper info such as names, ages, grades, assigned camper groups, and household contact details. 

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Email & SMS Metrics

Another area of camp operations that staff spend a lot of time and effort on is communications. With our built-in communications tools, staff can drill into key statistics about outgoing messages, including email open and click through rates and even SMS delivery rates and click rates, if enabled. 

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Household Ledger Reports

Your registrar and other customer service staff may encounter situations where a camp family has questions about the charges, payments, discounts or refunds on their accounts. To assist, team members with permissions can access transaction details from a household’s ledger. 

Essential Camp Reports & Dashboards

Forecast Revenue & Review Payments from the Camp Billing Dashboard

The Billing Dashboard in iCampPro puts camps in full control of registration payments, making payment processing simpler and more efficient. With this tool, authorized team members can track past payment trends and even forecast future registration revenue with ease! 


By filtering for a specific month, users get a clear breakdown of the total expected income from registrations. For current or past months, payments are categorized into manually processed payments by staff and automatically processed payments from scheduled tasks. The dashboard also flags any failed payments and offers instant access to detailed batch payment reports. This makes it easy to identify issues—like households with failed payment methods—so your team can resolve them quickly and keep operations running smoothly. 


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Key Takeaways About Camp Reports & Dashboards

  • Feel confident in data-driven decisions about camp operations by drilling into camp data at three levels – seasons, series, and events.
     
  • Access quick registration and staffing insights using the Dashboard page, by adding and customizing widgets, to keep your camp team’s efforts on track.

  • Keep your camp store operations running smoothly with camp store reports designed to help you track sales, expenses, inventory, and more!
     
  • Identify trends in camper health using advanced search and export key data.
     
  • Effortlessly oversee billing and payment plans with the camp Billing Dashboard and batch payment reports to help teams collect camp revenue efficiently. 

  • Stay connected with camp families using built-in tools to create, schedule, and send emails and SMS messages. Reports allow you to track delivery and open rates to ensure your messages reach your audience. 
Key Takeaways graphic
Key Takeaways graphic

Answering FAQs About Reports & Data Insights

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  • Can I Restrict Access to Reports?

    Yes! iCampPro’s robust user management tools include the ability to customize user roles and abilities to suit the access requirements of a role or specific staff members at your camp. This includes controlling users’ abilities to access reports and modules containing sensitive information and overviews.

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  • How Far Back Can My Team Pull Reports?

    Historical reporting capabilities are not limited to a specific number of historical events. Reports can be generated for the full history of the data in your iCampPro account.

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  • Is Camper Allergy and Critical Health Information Available in a Report?

    Yes, absolutely! A camper allergy report is one of iCampPro’s many built-in reports. It can be run to specifically highlight food allergies, medication allergies, or all allergy-related information. This can help food and canteen workers safely prepare meals for campers with allergies and special health concerns. It can also help medical staff make decisions about camper treatment. 

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  • Do You Have Reports to Help with Camper Drop-Off and Pickup?

    Absolutely! iCampPro includes event-specific forms to make camper check-in and check-out seamless and secure. With just a few clicks, your team can download and print customized forms to ensure smooth arrivals and safe departures. 


    For added security, a unique pick-up code is assigned to families via the check-in report. When a camper is dropped off, staff share this code with the parent or guardian. At pick-up, staff can quickly verify the code against the check-out report, ensuring the right person is picking up the camper—simple, efficient, and secure! 

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