Gain Insights with Camp Management Reporting & Dashboards

Make informed decisions about your camp operations using granular data, based on information from a whole season, a series of camps, or specific camps. Access built-in reports about registrations, forms, payments, health visits, camp store inventory, and more. Camp dashboards for registrations and billing help keep teams on track. 

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A laptop computer is open to a screen that says configure here attendees report.

Access Critical Camp Insights at Three Levels

Your data should be as flexible as your planning process. Not all your questions are about an entire season or a specific camp. iCampPro offers dozens of built-in reports to support your camp's success. In a fast-paced environment where decisions need to be data-driven, having the ability to quickly analyze trends and uncover answers is essential. Whether it's prepping staff for check-in, reviewing registration numbers, or following up with families on missed steps or payments in the weeks leading up to camp, these tools empower managers and admins to make informed decisions that optimize operations and improve the overall camp experience. 

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Camp Season Reports

Season reports let your team view camp data on a larger scale. These reports can help review details about camper contact information, expected event income, registration and waitlist statuses, optional purchases, and more.

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Camp Series Reports

Series are used to group similar camps within a season. Series reports offer more operations-oriented detail than seasons. The reports add perspectives about camp code usage, camper details, and documented policy exceptions.

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Camp Event Reports

Event reports offer the most detailed view of each event that campers can sign up for. They offer assistance with daily camp tasks such as check-in, check-out, camper household details, health info, waitlist details, and beyond.

Ready to unlock insights and simplify camp management?

Add & Customize Widgets on Your Camp Dashboard

iCampPro’s Dashboard lets camps add widgets to easily track registrations and staffing efforts. These widgets make it simpler for camp teams to hire the right team members, fill camps, and manage waitlists. 


Registration Widgets


  • Detailed Registration Charts: 
    View daily registrations, cancellations, and waitlist numbers by camp season, with options to break numbers down into series and camps to see how registration is progressing. 

  • Event Registration Overview:
    See a yearly registration total, with counts for the current date’s created registrations, cancellations, and waitlists to help keep track of goals. 


Staff Widgets


Quickly check your camp’s hiring progress with widgets for open roles, interviews, hires, roster updates, and seasonal staff retention. This helps your team focus on tasks and roles that need attention.

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Actionable Camp Data & Insights

Camp Store Reports to Track POS Inventory, Sales, & Balances

Camp stores are a valuable tool for boosting camp loyalty through branded merchandise. Onsite retail features include reports that are geared toward keeping track of inventory and sales through onsite terminals or checkouts. Built-in Z reports, purchase reports, expensed item reports, camper balance reports, and more will keep your camp store on the right track.

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Camper health is an area of camp operations that relies heavily on organized data and reports to prep camp team members with vital info. From printing reports on individual campers to tracking the number and types of injuries or illnesses happening at camp—iCampPro has your team covered. Search and report on specific campers or across camps for health-related insights. 

Camp Health Reports for Medications, Illnesses & Injuries

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Custom Report Builder for Data-Driven Camp Insights

iCampPro offers many built-in reports, dashboards, and metrics for everything from hiring new team members to monitoring communications—but we know that your camp will have its own unique questions to ask and problems to solve. 

 

That's why we let you take control of your reporting needs. Our custom report builder lets your team choose data columns, apply filters, and save reports. 

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Point & Click Reporting Tool

You don’t need a data analytics degree to use our custom report builder! Its intuitive point-and-click interface means any member of your team can be trained to build helpful reports based on built-in fields and custom forms. Custom camp reporting has never been this easy! 

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Save & Share Favorite Reports

Team members with access to the report builder can save reports for private use. Some team members can even share saved reports. This helps with collaboration and keeps reporting consistent. It also enables your team to make decisions based on reliable, shared metrics.

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Scheduled Reports Automation

Not only can reports be kept private or shared across your whole team, but they can also be set up to run fresh data on a recurring schedule. This means less time spent running the same report daily, weekly, or monthly and more time to act on the data your team is monitoring.

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Reporting & Data Security

Your account admins have control over which roles or individual users are granted access to the custom report builder. This helps your team keep data secure while also keeping it accessible to those who are responsible for making key decisions about your camp operations. 

Essential Camp Reports & Dashboards

Forecast Revenue & Review Payments from the Camp Billing Dashboard

The Billing Dashboard in iCampPro puts camps in full control of registration payments, making payment processing simpler and more efficient. With this tool, authorized team members can track past payment trends and even forecast future registration revenue with ease! 


By filtering for a specific month, users get a clear breakdown of the total expected income from registrations. For current or past months, payments are categorized into manually processed payments by staff and automatically processed payments from scheduled tasks. The dashboard also flags any failed payments and offers instant access to detailed batch payment reports. This makes it easy to identify issues—like households with failed payment methods—so your team can resolve them quickly and keep operations running smoothly. 


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Key Takeaways About Camp Reports & Dashboards

  • Feel confident in data-driven decisions about camp operations by drilling into camp data at three levels – seasons, series, and events.
     
  • Access quick registration and staffing insights using the Dashboard page, by adding and customizing widgets, to keep your camp team’s efforts on track.

  • Keep your camp store operations running smoothly with camp store reports designed to help you track sales, expenses, inventory, and more!
     
  • Identify trends in camper health using advanced search and export key data.
     
  • Effortlessly oversee billing and payment plans with the camp Billing Dashboard and batch payment reports to help teams collect camp revenue efficiently. 

  • Tackle your unique camp questions with the Custom Report Builder, designed to put your team in control of your own data and insights. 
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Key Takeaways graphic

Answering FAQs About Reports & Data Insights

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  • Can I Restrict Access to Reports?

    Yes! iCampPro’s robust user management tools include the ability to customize user roles and abilities to suit the access requirements of a role or specific staff members at your camp. This includes controlling users’ abilities to access reports and modules containing sensitive information and overviews.

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  • How Far Back Can My Team Pull Reports?

    Historical reporting capabilities are not limited to a specific number of historical events. Reports can be generated for the full history of the data in your iCampPro account.

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  • Is Camper Allergy and Critical Health Information Available in a Report?

    Yes, absolutely! A camper allergy report is one of iCampPro’s many built-in reports. It can be run to specifically highlight food allergies, medication allergies, or all allergy-related information. This can help food and canteen workers safely prepare meals for campers with allergies and special health concerns. It can also help medical staff make decisions about camper treatment. 

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  • Do You Have Reports to Help with Camper Drop-Off and Pickup?

    Absolutely! iCampPro includes event-specific forms to make camper check-in and check-out seamless and secure. With just a few clicks, your team can download and print customized forms to ensure smooth arrivals and safe departures. 


    For added security, a unique pick-up code is assigned to families via the check-in report. When a camper is dropped off, staff share this code with the parent or guardian. At pick-up, staff can quickly verify the code against the check-out report, ensuring the right person is picking up the camper—simple, efficient, and secure! 

Learn about iCampPro and more on our blogs!

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