Secure Camp Software with Unlimited Users

We’re empowering camp directors to keep their digital workspace safe and scalable! From small programs to large multi-site camps, iCampPro simplifies user management while offering unlimited users, customizable roles, and precise abilities or permissions. Safeguard your admin portal access with advanced security options, including new-user domain restrictions and Google Sign-In. 

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Management Tools to Help You Achieve Your Mission

As a trusted technology partner, we deliver security, scalability, and support without compromise. Unlike other platforms, iCampPro has no hidden limits, paywalls, or artificial restrictions—just powerful tools to help your whole team thrive! Enjoy unlimited users, programs, and events, all designed to help your camp grow. We’re not just another camp software; we’re your partner in success. 

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Balance Convenience & Security

Beyond the normal username and password protection, teams can enable modern security measures that make it safer and easier to securely access their accounts. Limit new admin portal users to those with an assigned work email or enable Google Sign-In for all the safety and convenience of modern SSO platform.

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Design Custom User Roles

Our software comes loaded with several predefined roles to get you started! By designing custom roles, your team can quickly assign the right set of permissions to new users based on their job description at camp. This saves your staff time when setting up new users and ensures consistency across your team.

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User Access Control

In addition to assigning general roles, user abilities can be edited for individual users, giving the precise access needed. This adds flexibility for team members who may hold a few extra responsibilities. You can also schedule a date that a specific user is made active or inactive to help manage temporary hires.

Built-In User & Data Security Features

Your camp manages sensitive data — from camper records and staff details to payment information. Our camp management software includes enterprise-level security tools so you can focus on running your programs, knowing your data and your users are fully protected.

iCampPro protects your camp’s data with layered security—user access controls, audit logs, and encrypted data storage. Domain restrictions and single sign-on keep logins safe, while custom permissions ensure staff get only the access they need. Enjoy camp software with enterprise-level security, without sacrificing ease of use! 

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Explore our user management!

Gain peace of mind with built-in audit logs that keep your team accountable. iCampPro automatically records changes made in the Admin Portal—so you always know what was updated, when, and by whom. From family accounts to event details, tracking down answers to questions is simple, transparent, and reliable. This transparency helps protect your data and keeps your whole team aligned. 

Audit Log Tracking & Accountability

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Behind the scenes, we take precautions to encrypt data and monitor accounts for suspicious activity. Your IT team can also require individual users to update their passwords at next sign-in or inactivate users as staff changes, keeping history intact. Admins can use audit logs to track down changes made from any login. 

Friendly Tools for Camp IT Teams

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Freedom to Run Camp Your Way

Camp teams work best when everyone knows the game plan. iCampPro helps you centralize your data, workflows, and team members around one central platform to tackle your daily operations. 

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No User Limits

The best data security practices say every user should have their own unique login credentials. Shared logins carry extra risks. With unlimited users, it’s never necessary!

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Flexible Permissions

To maintain security, users should only have enough access to help them fulfill their duties. From camp nurses to admins, each user can be given the exact access they need.

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Added Security Measures

Take advantage of smart, flexible options like SSO by enabling Google Sign-In. Or choose to only allow new Admin Portal users to register if they have an email address from your site.

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Scalable to Your Team

Whether you’re running a small camp or managing multiple campuses, our software scales to your needs—supporting unlimited programs and events.

Key Takeaways About Users & Security

  • Scale without limits: Add as many users, programs, or events as your camp needs—no artificial caps or hidden fees.
     
  • Simplify secure access: Easy sign-in and password reset tools keep staff accounts safe and reduce IT headaches.

  • Control who gets in: Restrict portal access to verified work emails or streamline logins with Google Sign-In.
     
  • Empower every role: Customize permissions so staff have the tools they need—nothing more, nothing less.
     
  • Stay accountable and informed: Audit logs give you a clear record of who made changes, when, and why.
Key Takeaways graphic
Key Takeaways graphic

Answering FAQs About User Management

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A green square with a white tag with a percent sign on it.
A green square with a white tag with a percent sign on it.
A green square with a white tag with a percent sign on it.

  • How Do iCampPro’s User Management Tools Support Best Security Practices?

    User management in iCampPro’s Admin Portal follows security best practices by encouraging camps to set up unique logins for every system user with no limits. Additional modern security measures are available to restrict new user creation or add MFA via SSO login. Role-based or unique user permissions and easy onboarding and offboarding tools allow your team to control who has access to your account and when. 

  • Can I control what info different staff members see in iCampPro?

    Yes! You can create custom roles with job-level permissions and/or manage individual abilities (permissions) for each user in the Admin Portal. This allows your team to limit what details are visible to each team member using the software. 

  • Can I easily track who made changes in the system?

    Yes! Changes to events, camp families, users, and more are tracked in audit logs which are available to administrators and super-admins by default. The audit logs enable teams to see when and which data was changed alongside the user and a date and time stamp. 

  • What Tools Do Admins Have to Assist Staff with Login?

    To keep logins as secure as possible, admins may assist staff users by sending a password reset email which will prompt them to update their password. Alternatively, admins can choose to set a password for a new user which meets certain security requirements. Make it a temporary password only by opting to require the user to change their password when they sign in. Admin portal users can reset their password at any time by using the “forgot password” tool at sign-in. 


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